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Office Assistant Vacancy Job Ref: VACFAO8638-25

Other Jobs To Apply

<ul> <li style="list-style-type: none"> <ul> <li> FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture</li> <li> Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply</li> </ul> </li> </ul> <div class="google-auto-placed ap_container"></div> <ul> <li style="list-style-type: none"> <ul> <li> Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values</li> </ul> </li> </ul> <div class="google-auto-placed ap_container"></div> <ul> <li> FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination</li> <li> All selected candidates will undergo rigorous reference and background checks</li> <li> All applications will be treated with the strictest confidentiality</li> </ul> <p><strong>Organizational Setting</strong></p> <p>The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agri-food systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.</p> <p>The primary goal of FAO Country Offices is to aid governments in creating policies, programs and projects that secure food security and diminish hunger and malnutrition. They also support the development of agriculture, fisheries, and forestry, ensuring the sustainable use of environmental and natural resources.</p> <p><strong>Reporting Lines</strong></p> <p>Under the overall supervision of the Assistant FAO Representative (Administration) and direct supervision of the Head of the Northeast sub office, the Office Assistant will perform the following duties.</p> <p><strong>Technical Focus</strong></p> <p>Coordinate and perform the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office as a member of the support services coordination team.</p> <p>He/ she ensures quality and consistency of the flow of office work and information in the work unit.</p> <p><strong>Tasks and responsibilities</strong></p> <p>The role and responsibilities are as follows:</p> <ul> <li style="list-style-type: none"> <ul> <li> Assist in the management of appropriate book-keeping of office expenditures, general administration, set up of filling and archive system;</li> <li> Examine and process a variety of payment/reimbursement/disbursement of various vendor payments;</li> </ul> </li> </ul> <div class="google-auto-placed ap_container"></div> <ul> <li style="list-style-type: none"> <ul> <li> Collating and submission of payment requests to Abuja finance unit.</li> </ul> </li> </ul> <div class="google-auto-placed ap_container"></div> <ul> <li> Manage the petty cash at field level and submit regular financial report to the finance team at Abuja;</li> <li> Assist submission of monthly timecards of the project personnel.</li> <li> Assist in submission of Travel Authorizations in the workflow system for FAOR approval.</li> <li> Maintenance of the filling system ensuring safekeeping of all the project related documents;</li> <li> Update local asset records based on the outcomes of regular physical inventory and should identify obsolete/un-usable properties/items for disposal;</li> <li> Act as custodian for management of office stationery supplies including maintenance of stock list of stationary, distribution of stationary as required by staff and keeping a log of distribution.</li> <li> Timely submissions of payment request to Finance unit.</li> <li> Appropriate filling system of all finance/procurement/project documents and keep records for future reference.</li> <li> Update inventory database.</li> <li> All reports and other relevant materials archived and uploaded on FAO shared drive Relevant public information products developed and disseminated at the national, regional and global levels.</li> <li> Perform any other related duties as required. Perform any other related duties as required.</li> </ul> <p><strong>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING</strong></p> <p><strong>Minimum Requirements</strong></p> <ul> <li> University Degree in Human Resources, Social Sciences, Administration, or a relevant field preferred. ePmqJqe B2u3Kw</li> <li> Minimum of 3 years practical experience in Administration management, contract and asset operations) including at least 2 years work experience with UN System, multilateral institutions or international NGOs;</li> <li> Working knowledge in English language is required.</li> <li> Nationality of Nigeria.</li> </ul> <p><strong>FAO Core Competencies</strong></p> <ul> <li> Results Focus</li> <li> Teamwork</li> <li> Communication</li> <li> Building Effective Relationships</li> <li> Knowledge Sharing and Continuous Improvement</li> </ul> <p><strong>Technical/Functional Skills</strong></p> <ul> <li> Good computer skills</li> </ul> <p><strong>ADDITIONAL INFORMATION</strong></p> <ul> <li> Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.</li> </ul> <p>FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.</p> <p><b>HOW TO APPLY</b></p> <ul> <li> Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications</li> <li> Incomplete applications will not be considered</li> <li> Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application</li> <li> Only applications received through the FAO recruitment portal will be considered</li> <li> Your application will be screened based on the information provided in your online profile</li> </ul> <p><b>Online Jobs Application Portal</b><b><br /> </b></p> <p><strong>Please Fill ALL The Details Below To Apply For The Above Position.</strong></p> [forminator_form id="6757"]

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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